Job Title: Program and Event Project Coordinator

Organization:  The Loft Literary Center, Minneapolis

www.loft.org

The Loft Literary Center is one of the nation’s leading nonprofit literary centers, offering more than 300 creative writing classes a year for youth and adults in Open Book, community settings, and online. The Loft also supports writers and readers through grants, mentorships, writing studios, regular readings, a literary festival, a literary conference, and on its website through a wealth of resources about craft and the writing life.

The award-winning Loft is renowned for the quality of its programming and its service to the community. Loft staff members enjoy a flexible and enjoyable workplace, health and other benefits, and the company of dedicated and creative colleagues.

Position Purpose: The Program and Event Project Coordinator’s primary purpose is to support the Loft’s major events, Wordplay and Wordsmith, through timely and effective relationship-building, communications, logistical, planning, and administrative support to the program team. This position also works as the primary manager of Asana for artistic programming, helping ensure effective systems across all artistic offerings. This position is also responsible for building an effective volunteer program, and creating and implementing the systems document, steward and support it.

Compensation: This is an hourly, non-exempt position. Pay will be $18.75–$21.25/hr depending on level of experience.

Primary Activities/Accountabilities:

Volunteer Management

  • Build and grow Loft volunteer program; working with staff to create calendar, build systems for management and communication
  • Manage the Loft’s volunteer program across all programs; including recruitment, management, training, tracking, and thanking
  • Manage volunteer communication systems; including but not limited to Salesforce and Volunteerlocal

Event Support

  • Manage exhibitors for events; set budget goals, recruit, oversee, and track all exhibitors in partnership with director and logistics team
  • Administrative support for Wordplay and Wordsmith; maintaining accurate and complete records in Salesforce for visiting authors, presenters, exhibitors, volunteers, and contractors to include contracts, contacts, content, campaigns, and other information as needed
  • Assisting directors with all mailing and mass communication to conference attendees, authors, moderators, agents, and presenters for Wordsmith and Wordplay
  • Track travel and flight information for all visiting agents and authors both before and during events; to include itineraries, info sheets, and schedules
  • Assist program managers in travel, hotel, and hospitality needs for events
  • Oversee event interns when festival director is out of office
  • Logistical support for Wordplay and Wordsmith including tracking and addressing dietary preferences, accessibility needs, and other special requests of conference attendees, authors, agents, presenters, and moderators

Hospitality Management

  • Serve as main Loft point of contact for hospitality supplies and oversee supply budget; wine, beer, sodas, serving utensils, cups, plates, coffee making supplies, and other organization-wide event needs
  • General event support and execution for major Loft special events (member parties, Leadership luncheon, fundraising events, and others as assigned) including catering, rentals, and other specific needs as required

Project Management Systems

  • Ensure that programmatic processes and systems are catalogued in Asana
  • Assist Program Team in building and managing effective processes for cohesive and collaborative artistic programs

Other

  • Provide support for any Loft “all hands on deck events”
  • Other duties as assigned.

Job Requirements:

  • Proficiency with office software including spread-sheets, word processing, etc
  • At least one year working in a collaborative environment with responsibility for setting timelines and accomplishing or monitoring task assignments for more than one project at a time.
  • Project management/production management skills
  • Experience with data entry
  • Excellent writing and editing skills
  • A record of exceptional attention to detail
  • Exceptional customer service skills offered to a wide variety of constituents
  • Ability to be self-driven, work independently, but also work well in teams
  • A positive, forward-looking, and curious approach
  • Ability to be reasonably flexible with schedule as needed
  • Fearlessness with technology

The ideal candidate will also have:

  • Two or more years of project management experience as defined above
  • Experience with a sales or development database (such as Salesforce)
  • A sense of humor and an ease of communication
  • A love of literature and the Loft’s work

Hours: The position is full-time, non-exempt and reports to the festival director while working closely with the director of marketing and communications as well as all Loft staff who use or need volunteers. A standard week is 40 hours over four days with some flexibility. Evening and weekend work is required during events. The Loft offices are closed on Mondays.

Working Conditions: The majority of the workday is spent configuring project details, communicating with staff and artists, and providing administrative support to the program department. The ideal candidate is someone who yearns to settle into an interesting workplace with a constant pace and lots of laughter. This is a great job for someone who wants to learn about event management.

NOTE: Loft employees are not eligible to apply for Loft awards for writers.

To Apply: Please prepare your cover letter, resumé, and a sheet with the names and contact information for three confidential references (you do not need letters of reference) as an MS Word or PDF document. You may include them as separate files or all in one. If you do not have a Submittable account, you will need to create one.

Due to the expected number of applicants, we request that you do not call or email to check on your application status. You will get a confirmation by email to let you know that your application was received as well as word of the Loft’s hiring decision.

Hiring Process: This application is open until 11:59 p.m. on August 16. Anticipated start date is early September. All applicants will receive notice of their status.

The Loft is an equal opportunity employer.

Marketing and Communications Intern

Winter position (January – May 2022)
10 hours per week, primarily daytime, Tuesday – Friday
Stipend: The Loft Marketing & Communication Intern will be paid $15/hour for 10 hours per week.

Loft internships offer a flexible and enjoyable workplace, excellent supervision and mentoring, and the company of dedicated and creative colleagues.

Primary Responsibilities:

  • Manage the Loft’s social media communities; create and curate engaging, clickable content relevant to the mission of the Loft, including Facebook, Twitter, and Instagram.
  • Assist in developing and coordinating content for the Loft’s blog, including writing and multimedia content. This includes the writing, editing, and publishing of blog posts. 
  • Assist with newsletter list building and maintenance. 
  • Assist with the development and publication of marketing materials such as ads, flyers, brochures, and catalogs. 
  • Assess external communications patterns with fresh eyes.

 Qualifications:  

  • A demonstrated interest in arts organizations and nonprofit marketing and communications;
  • An educational background in the humanities, communications, or marketing;
  • Demonstrated writing ability;
  • Basic computer skills (MS Office);
  • Familiarity with a broad spectrum of social media, including Twitter, Facebook, Instagram, and blog engines.
  • Experience in graphic design or photography and familiarity with InDesign and Photoshop is a plus.

The ideal candidate will be organized, detail oriented, creative, and open-minded, with the ability to work well both independently and in collaboration with others. This position is flexible and personalized to suit the intern's strengths and interest areas; interns are both encouraged to take on responsibilities that suit their skill sets and given opportunities to build new skills in a wide variety of marketing, PR, and communications areas. This internship is supervised by the Marketing and Communications Director, who works in close collaboration with the intern. The intern will also work with other members of the marketing team and gain exposure to the other departments at a medium-sized arts nonprofit.

To Apply: Please prepare MS Word or PDF documents that include a resumé, a cover letter, and a writing sample. You may submit as separate files or as one collected file (to submit multiple files, please click on “Add Files” and then Shift-Select multiple files). Submit by 11:59 p.m. on Monday, November 8, 2021. Due to the expected number of applicants, we request that you do not call to check on your status. You will receive a confirmation by email to let you know that your application was successfully submitted. If you would like to make a change to your application, you can withdraw it at any point using your Submittable account and then resubmit.  

Finalists will be contacted for interviews. Interviews will likely take place by Zoom, but the position will likely include some in-person time at the Loft offices. We are looking for this intern to start sometime in mid- to late-January. Once the position is filled, all applicants will be notified. 

Applications for summer youth classes are now being accepted and are due Sunday, November 28, 2021. Please see the Loft website if you have questions about what kind of content we're looking for. The posted Reference Guide for Teaching Artists, also on the website, has many answers to FAQ's on everything from Loft policies to teacher pay to descriptions of all the various programs and opportunities the Loft has to offer. Please read this reference guide before emailing the education director or program associates with questions.

The Loft is dedicated to offering classes that are as imaginative and multicultural as the students and communities that we serve. We seek reading lists, class content, and approaches to discussions on craft that are inclusive and diverse, as well as timely, contemporary and accessible (readily available online, not out of print). Class proposals not adhering to these stipulations are unlikely to be accepted. 


The Loft will hold two Information Sessions via Zoom about Summer Youth 2022 teaching.

  • Wednesday November 3 - 6:00pm-7:00pm
  • Saturday November 6 - 10:00am-11:00am

For more details and to register for an informations session, please see this form.

The Loft’s Young Writers’ Program

Writers, teachers and artists who are enthusiastic about nurturing the creative writing life of young people entering grades 1st-12th are invited to submit class proposals. 


The summer session is the biggest term of the year for children and teens, with the most classes offered, and therefore the most opportunity for teaching. For summer classes, each class is typically 3 hours and takes place either in the morning from 9:00am - 12:00pm or in the afternoon from 1:00pm. - 4:00pm for one week (Mon - Fri). If you feel your class warrants a different time frame, put it on your proposal and it will be considered.

The Loft’s Young Writers’ Program has featured offerings in the past such as poetry, fiction, creative nonfiction, historical fiction, fantasy, fairy tales, spoken word, irony, satire, SAT/ACT essay writing, Graphic Fiction, and writing for zines. We also invite course proposals for playwriting, screenwriting, songwriting, magazine writing, and humor writing, among many others.  

If you would like to submit multiple class proposals, please complete this form for each individual proposal.

About Young Writers

Young students include motivated writers who are passionate about their art, as well as reluctant readers and writers who may lack confidence in their abilities. Classes are now offered by grade-range, typically (but not exclusively) students entering:

  • Grades 1-3
  • Grades 4-6
  • Grades 7-8
  • Grades 9-12
  • Grades 11-12


Teaching Artists tailor their content to the students’ age and developmental level.   

Most Loft policies for adult education apply to the Young Writers’ Program as well (teaching artist pay rate, cancellation of class due to low enrollment policy, etc.), but there are many exceptions and additions meant to serve the different needs of a youth population. For more information, or if you have questions, please contact the program manager, Lucia LoTempio, at llotempio@loft.org

*Note: This application is for Summer Youth - Group Teacher, a part-time seasonal position. If you are looking to propose a class for Summer Youth, please see our Class Proposal Form. *

Applications for Summer Youth - Group Teacher are now being accepted and are due Sunday, November 14, 2021.

The Loft is dedicated to offering classes that are as imaginative and multicultural as the students and communities that we serve. We seek reading lists, class content, and approaches to discussions on craft that are inclusive and diverse, as well as timely, contemporary and accessible (readily available online, not out of print).

The Loft will hold two Information Sessions via Zoom about Summer Youth 2022 teaching. 

  • Wednesday November 3 - 6:00pm-7:00pm
  • Saturday November 6 - 10:00am-11:00am

For more details and to register for an informations session, please see this form.

The Loft’s Young Writers’ Program

Writers, teachers and artists who are enthusiastic about nurturing the creative writing life of young people entering grades 1-12 are invited to apply.

The summer session is the biggest term of the year for children and teens, with the most classes offered, and therefore the most opportunity for teaching. Classes take place Monday-Friday from June 20 to August 12, from 9am-4pm. Summer Youth - Group Teacher is a part time seasonal position, with hours 8am-1pm, or 12pm-5pm depending on Teacher preference. The Summer Youth - Group Teacher will lead an age-defined group of students in 3 hours of daily activities as planned by the position, as well as provide supervision during lunchtime and pick-up/drop-off.

The Loft’s Young Writers’ Program has featured offerings in the past such as poetry, fiction, creative nonfiction, historical fiction, fantasy, fairy tales, spoken word, irony, satire, SAT/ACT essay writing, Graphic Fiction, and writing for zines. We also invite activities for playwriting, screenwriting, songwriting, magazine writing, and humor writing, among many others.

Primary Responsibilities

  • Monitors and leads group of 10-20 students
  • Provide a safe, inclusive, and positive atmosphere for your group of students
  • Plans and executes developmentally appropriate daily writing and reading activities for your group of students
  • Leads group of campers to secondary activity, encouraging and participating in all activities
  • Communicates directly with parents on a daily basis
  • Monitors lunch and any midday offsite activities
  • Assists with drop-off or pick-up of students

About Young Writers

Young students include motivated writers who are passionate about their art, as well as reluctant readers and writers who may lack confidence in their abilities. Groups are offered by age-range, typically (but not exclusively):

  • Grades 1-3
  • Grades 4-6
  • Grades 7-8
  • Grades 9-12
  • Grades 11-12

For more information, or if you have questions, please contact the program manager, Lucia LoTempio, at llotempio@loft.org.

Qualifications:

  • Teacher Certification preferred or at least 2 years of college in Education, English, Arts, or another related field
  • Experience working with children in classroom, child care, and extracurricular settings
  • Love for writing and reading, and a passion for sharing that with youth
  • Qualities of assertiveness, leadership, and compassion in classroom settings
  • Availability to commit to either 4 weeks or 8 weeks of Summer Youth Programming

To Apply: Please prepare MS Word or PDF documents that include a resumé, a cover letter, and a sample overview of a week of classes. You may submit as separate files or as one collected file (to submit multiple files, please click on “Add Files” and then Shift-Select multiple files). Submit by 11:59 p.m. on Sunday, November 14, 2021. Due to the expected number of applicants, we request that you do not call to check on your status. You will receive a confirmation by email to let you know that your application was successfully submitted. If you would like to make a change to your application, you can withdraw it at any point using your Submittable account and then resubmit.

McKnight Artist Fellowships for Writers, $25,000 Loft Awards in Poetry, Spoken Word, and in Children’s Literature/Younger Children

DEADLINE: 11:59 p.m. CT Friday, November 19, 2021. Entries must be submitted through our online portal Submittable by 11:59 p.m. CT. The Loft offices—including virtual office hours— are closed at 5 p.m. CT that day, so please plan accordingly.

The Loft Literary Center is pleased to announce the 2022 McKnight Artist Fellowships for Writers, made possible by the generous support of the McKnight Foundation. McKnight also funds artist fellowship programs in ceramic arts, choreography and dance, music composition, music performance, playwriting and theater arts, screenwriting, and visual arts.

ABOUT THE FELLOWSHIP PROGRAM

The McKnight Artist Fellowships for Writers provide Minnesota writers of demonstrated ability with an opportunity to work on their craft for a concentrated period of time.

One $25,000 fellowship is awarded each year in children’s literature, including poetry, fiction, or creative nonfiction. This year’s award is offered to a writer for children eight8 years of age or younger.

Four $25,000 fellowships are offered in alternating years to writers of creative prose and poetry. The 2022 year cycle is in poetry and spoken word.  

There will be three awards for poetry and one for spoken word. The spoken word fellowship will be judged by its own separate accomplished, nationally recognized spoken word artist.

In addition to the award money, McKnight Fellows are also entitled to up to $3,000 in reimbursement to attend a writing conference or retreat during their fellowship year. These fellowships do not support the work of playwriting, journalism, or nonfiction that is written primarily for educational or technical use. The Spoken Word Fellow will have the opportunity to work with our partners at IFP to create a short spoken word video.

JUDGING FOR THE MCKNIGHT ARTIST FELLOWSHIPS FOR WRITERS

Prominent writers and editors living outside of Minnesota serve as the judges. There are no screening judges. All manuscripts are judged anonymously.

Due to the number of entries received, it is not possible for the judges to make individual comments on the manuscripts.

ELIGIBILITY

General Requirements

Applicants must have been legal residents of Minnesota for the 12 months prior to the application deadline and must currently reside in Minnesota.

Applicants may apply for only one McKnight Artist Fellowship per year. You may not apply for the Award in Poetry and also apply for any other McKnight Fellowship, including the Award in Children’s Literature and the Award for Spoken Word.

Recipients of 2017, 2018, 2019, 2020, or 2021 McKnight Fellowships in any discipline are not eligible to apply. Honorable mentions are eligible.

Loft and McKnight Foundation staff and board members are not eligible.

If you have questions about your eligibility for the McKnight Artist Fellowships for Writers, please email Bao Phi, Director of Events and Awards, at bphi@loft.org.

Additional Requirements for the Awards in Poetry

In addition to the general eligibility requirements, applicants must have either:

Published at least 12 original poems in no fewer than three3 literary journals or magazines that regularly feature poetry as part of their format. (Work published in an online journal that has an editorial process is eligible.)

or
Published at least one book-length collection of poetry.

Work that is scheduled for publication/production between the contest deadline and April 2022 may be included. In those cases, a letter from the press, editor, producer, community organizer, or curator stating the date of publication, release, or performance is required.

Additional Requirements for the Award in Spoken Word

In addition to the general eligibility requirements, applicants must have:

Published at least 12 original poems in no fewer than three3 literary journals or magazines that regularly feature poetry as part of their format. (Work published in an online journal that has an editorial process is eligible.)

or

Published at least one book-length collection of poetry

or

Produced a full-length spoken word CD

or

Produced a one person show with a presenting organization—the show must have been written by the applicant.

or

Written and performed spoken word/performance work, in contracted arrangements, for a minimum of three years, and with a minimum of eight performances with a minimum time slot of 15 minutes per performance. The three years do not have to be consecutive.

Work that is scheduled for publication/production between the contest deadline and April 2022 may be included. In those cases, a letter from the press, editor, producer, community organizer, or curator stating the date of publication, release, or performance is required.

Additional Requirements for the Award in Children’s Literature: Younger Children

In addition to the general eligibility requirements, applicants must have:

Published a book for children under the age of eight, in any genre other than educational textbook material

or
Published at least three pieces of original work in one or more publications that regularly feature creative work for children under the age of eight as part of their format. Work published in an online journal that has an editorial process is eligible. Work published in an anthology is eligible. The same piece printed in a journal and in an anthology may only be counted once; applicants may not use multiple publications of the same work to meet the three required pieces.

Work that is pending publication and will be published before April 1, 2022 is eligible. Please provide a letter from the editor or publisher with proof of publication.

Ineligible work in all three awards:

  • Student-only publications and self-published books.
  • Work published on personal home pages or online sites that do not have an editorial process.
  • Work in a genre outside the category in which you are applying. (e.g., creative prose may not be used to meet the publication requirements for the Award in Poetry).
  • A feature performance at a venue where the lineup is curated by the applicant.
  • Work that has previously won a McKnight Artist Fellowships for Writers. If you are a previous winner, you must submit a manuscript different from the one for which you received the earlier award.
  • Translations.

SUBMISSION GUIDELINES

Please prepare your writing/performance sample. All work samples must be anonymous. If your name appears as part of the manuscript text, omit it, use a pseudonym, or black it out so it is illegible. Do not include your name as part of the writing sample file name. Identifying information should only be included in the Submittable application form, which is blind to the judge. Identifying information anywhere in the submitted files will disqualify your submission.

You must apply through Submittable, and you will need to create a Submittable account if you do not already have one. If you have technical submission questions, please contact Submittable technical support at http://help.submittable.com/.

WORK SAMPLE

Loft Awards in Poetry: Applicants must submit at least 15 but no more than 18 pages of a poetry manuscript (12-point font). Do not put more than one poem or one column of poetry per page. If you are submitting an audio recording of spoken word poetry, you must ALSO include a written transcript in a document.

PROOF OF PUBLICATION
Applicants will need to provide proof of each publication necessary to meet eligibility. For books, we will need a photocopy or scanned image of the title and copyright pages. For journals, we will need photocopies or scanned documents of either the cover or title page of the journal as well as the table of contents page and the pages on which your work appears.

PROOF OF RESIDENCY
In your eligibility documentation document, please also include a photocopy or scan of your MN state ID or a copy of a utilities bill with your name and address. Failure to provide any of this eligibility proof will disqualify your application.

Work samples may be submitted as PDF, DOC, or DOCX. Audio files may be submitted as MP3 or WAV files.

Loft Awards in Spoken Word: Applicants must submit at least 15 but no more than 18 pages of a poetry manuscript (12-point font). Do not put more than one poem or one column of poetry per page. Applicants may also submit 8–10 minutes of audio recorded poetry. If you are submitting an audio recording of spoken word poetry, you must ALSO include a written transcript in a document.

PROOF OF PUBLICATION
Applicants will need to provide proof of each publication necessary to meet eligibility. For books, we will need a photocopy or scanned image of the title and copyright pages. For journals, we will need photocopies or scanned documents of either the cover or title page of the journal as well as the table of contents page and the pages on which your work appears. For audio publications, a scan of the album cover. For proof of a one person show, please provide a scan of the program for the event or a short letter from the producer or presenting organization. For proof of being a feature performer, please provide a simple list stating the performance venue and name, and month/date/time of the feature performances— - you need only provide enough proof of performances to meet the eligibility requirement. Please collect all of these files into a single document for upload (PDF, DOC, or DOCX).

PROOF OF RESIDENCY
In your eligibility documentation document, please also include a photocopy or scan of your MN state ID or a copy of a utilities bill with your name and address. Failure to provide any of this eligibility proof will disqualify your application.

Loft Award in Children’s Literature: Applicants must submit a manuscript that is at least five5 but no more than 20 pages in length and that is written for children under the age of eight8. Picture book applicants may submit more than one manuscript to reach five pages.

Manuscripts may be in prose or poetry, or a combination of the two. Prose manuscripts should be double-spaced. Poetry may be single- or double-spaced.

All manuscripts must be typed in a 12-point font.

PROOF OF PUBLICATION
Applicants will need to provide proof of each publication necessary to meet eligibility. For books, we will need a photocopy or scanned image of the title and copyright pages. For journals, we will need photocopies or scanned documents of either the cover or title page of the journal as well as the table of contents page and the pages on which your work appears. Please collect all of these files into a single document for upload (PDF, DOC, or DOCX).

PROOF OF RESIDENCY
In your eligibility documentation document, please also include a photocopy or scan of your MN state ID or a copy of a utilities bill with your name and address. Failure to provide any of this eligibility proof will disqualify your application.

Work samples may be submitted as PDF, DOC, or DOCX files.

Deadline: All applications must be submitted by 11:59 p.m. CT on November 19, 2021. No exceptions. The Loft offices—including virtual office hours— close at 5 p.m. CT. Plan ahead and give yourself extra time. We cannot accommodate late entries due to internet difficulty. If you have questions, please contact Director of Events and Awards Bao Phi at bphi@loft.org and book an appointment or conversation at least one week in advance. Anyone waiting until the last week of the deadline may not be accommodated depending on scheduling.

Notification: Entrants will be notified of their status by the end of April, 2022. Winners will begin receiving payments in May, 2022.

The Loft Literary Center