Job Title: Program and Event Project Coordinator

Organization:  The Loft Literary Center, Minneapolis

www.loft.org

The Loft Literary Center is one of the nation’s leading nonprofit literary centers, offering more than 300 creative writing classes a year for youth and adults in Open Book, community settings, and online. The Loft also supports writers and readers through grants, mentorships, writing studios, regular readings, a literary festival, a literary conference, and on its website through a wealth of resources about craft and the writing life.

The award-winning Loft is renowned for the quality of its programming and its service to the community. Loft staff members enjoy a flexible and enjoyable workplace, health and other benefits, and the company of dedicated and creative colleagues.

Position Purpose: The Program and Event Project Coordinator’s primary purpose is to support the Loft’s major events, Wordplay and Wordsmith, through timely and effective relationship-building, communications, logistical, planning, and administrative support to the program team. This position also works as the primary manager of Asana for artistic programming, helping ensure effective systems across all artistic offerings. This position is also responsible for building an effective volunteer program, and creating and implementing the systems document, steward and support it.

Compensation: This is an hourly, non-exempt position. Pay will be $18.75–$21.25/hr depending on level of experience.

Primary Activities/Accountabilities:

Volunteer Management

  • Build and grow Loft volunteer program; working with staff to create calendar, build systems for management and communication
  • Manage the Loft’s volunteer program across all programs; including recruitment, management, training, tracking, and thanking
  • Manage volunteer communication systems; including but not limited to Salesforce and Volunteerlocal

Event Support

  • Manage exhibitors for events; set budget goals, recruit, oversee, and track all exhibitors in partnership with director and logistics team
  • Administrative support for Wordplay and Wordsmith; maintaining accurate and complete records in Salesforce for visiting authors, presenters, exhibitors, volunteers, and contractors to include contracts, contacts, content, campaigns, and other information as needed
  • Assisting directors with all mailing and mass communication to conference attendees, authors, moderators, agents, and presenters for Wordsmith and Wordplay
  • Track travel and flight information for all visiting agents and authors both before and during events; to include itineraries, info sheets, and schedules
  • Assist program managers in travel, hotel, and hospitality needs for events
  • Oversee event interns when festival director is out of office
  • Logistical support for Wordplay and Wordsmith including tracking and addressing dietary preferences, accessibility needs, and other special requests of conference attendees, authors, agents, presenters, and moderators

Hospitality Management

  • Serve as main Loft point of contact for hospitality supplies and oversee supply budget; wine, beer, sodas, serving utensils, cups, plates, coffee making supplies, and other organization-wide event needs
  • General event support and execution for major Loft special events (member parties, Leadership luncheon, fundraising events, and others as assigned) including catering, rentals, and other specific needs as required

Project Management Systems

  • Ensure that programmatic processes and systems are catalogued in Asana
  • Assist Program Team in building and managing effective processes for cohesive and collaborative artistic programs

Other

  • Provide support for any Loft “all hands on deck events”
  • Other duties as assigned.

Job Requirements:

  • Proficiency with office software including spread-sheets, word processing, etc
  • At least one year working in a collaborative environment with responsibility for setting timelines and accomplishing or monitoring task assignments for more than one project at a time.
  • Project management/production management skills
  • Experience with data entry
  • Excellent writing and editing skills
  • A record of exceptional attention to detail
  • Exceptional customer service skills offered to a wide variety of constituents
  • Ability to be self-driven, work independently, but also work well in teams
  • A positive, forward-looking, and curious approach
  • Ability to be reasonably flexible with schedule as needed
  • Fearlessness with technology

The ideal candidate will also have:

  • Two or more years of project management experience as defined above
  • Experience with a sales or development database (such as Salesforce)
  • A sense of humor and an ease of communication
  • A love of literature and the Loft’s work

Hours: The position is full-time, non-exempt and reports to the festival director while working closely with the director of marketing and communications as well as all Loft staff who use or need volunteers. A standard week is 40 hours over four days with some flexibility. Evening and weekend work is required during events. The Loft offices are closed on Mondays.

Working Conditions: The majority of the workday is spent configuring project details, communicating with staff and artists, and providing administrative support to the program department. The ideal candidate is someone who yearns to settle into an interesting workplace with a constant pace and lots of laughter. This is a great job for someone who wants to learn about event management.

NOTE: Loft employees are not eligible to apply for Loft awards for writers.

To Apply: Please prepare your cover letter, resumé, and a sheet with the names and contact information for three confidential references (you do not need letters of reference) as an MS Word or PDF document. You may include them as separate files or all in one. If you do not have a Submittable account, you will need to create one.

Due to the expected number of applicants, we request that you do not call or email to check on your application status. You will get a confirmation by email to let you know that your application was received as well as word of the Loft’s hiring decision.

Hiring Process: This application is open until 11:59 p.m. on August 16. Anticipated start date is early September. All applicants will receive notice of their status.

The Loft is an equal opportunity employer.

Marketing and Communications Intern (1 position)

Fall semester position (September – December 2021)
10 hours per week, primarily daytime, Tuesday – Friday
Stipend: The Loft Marketing & Communication Intern will be paid a $1000 stipend, disbursed in two installments during the internship term. Students who are eligible for a Great Lakes Career Ready Internship grant at Augsburg or Hamline can apply to receive an increased amount through their school.

Loft internships offer a flexible and enjoyable workplace, excellent supervision and mentoring, and the company of dedicated and creative colleagues.

Primary Responsibilities:

  • Manage the Loft’s social media communities; create and curate engaging, clickable content relevant to the mission of the Loft, including Facebook, Twitter, and Instagram.
  • Assist in developing and coordinating content for the Loft’s blog, including writing and multimedia content. This includes the writing, editing, and publishing of blog posts. 
  • Assist with newsletter list building and maintenance. 
  • Assist with the development and publication of marketing materials such as ads, flyers, brochures, and catalogs. 
  • Assess external communications patterns with fresh eyes.

 Qualifications:  

  • A demonstrated interest in arts organizations and nonprofit marketing and communications;
  • An educational background in the humanities, communications, or marketing;
  • Demonstrated writing ability;
  • Basic computer skills (MS Office);
  • Familiarity with a broad spectrum of social media, including Twitter, Facebook, Instagram, and blog engines.
  • Experience in graphic design or photography and familiarity with InDesign and Photoshop is a plus.

The ideal candidate will be organized, detail oriented, creative, and open-minded, with the ability to work well both independently and in collaboration with others. This position is flexible and personalized to suit the intern's strengths and interest areas; interns are both encouraged to take on responsibilities that suit their skill sets and given opportunities to build new skills in a wide variety of marketing, PR, and communications areas. This internship is supervised by the Marketing and Communications Director, who works in close collaboration with the intern. The intern will also work with other members of the marketing team and gain exposure to the other departments at a medium-sized arts nonprofit.

To Apply: Please prepare MS Word or PDF documents that include a resumé, a cover letter, and a writing sample. You may submit as separate files or as one collected file (to submit multiple files, please click on “Add Files” and then Shift-Select multiple files). Submit by 11:59 p.m. on Monday, August 9, 2021. Due to the expected number of applicants, we request that you do not call to check on your status. You will receive a confirmation by email to let you know that your application was successfully submitted. If you would like to make a change to your application, you can withdraw it at any point using your Submittable account and then resubmit.  

Finalists will be contacted for interviews. Interviews will likely take place by Zoom, but the position will likely include in-person time at the Loft offices. We are looking for this intern to start after Labor Day. Once the position is filled, all applicants will be notified. 

“Mirrors and Windows” Mentorship

A Mentorship Program for Emerging Minnesota Indigenous Writers and Writers of Color Creating Children’s and/or Young Adult Books

The Loft continues its groundbreaking program dedicated to mentoring Indigenous writers and writers of color to write picture books, middle grade, and young adult literature, “Mirrors and Windows”. The name is inspired by Dr. Rudine Sims Bishop’s crucial essay, “Mirrors, Windows, and Sliding Glass Doors” (1990).

While books for young readers is a thriving sector in publishing, those that are by or about Indigenous people and people of color are significantly underrepresented. 

The Loft will offer six-month mentorships to ten to twelve emerging/early-career Minnesota Indigenous writers and writers of color who are interested in creating children’s and/or young adult (CYA) books. The group will be mentored by diverse published authors of books for children and young readers. 

Winners will be selected by a panel of experienced writers for youth, consisting of the teaching artists for this project. Monthly gatherings during the mentorship period will include workshops on aspects of craft, relevant business issues such as marketing, and life after publishing. The fellows will be encouraged to form their own cohort, which will last beyond the time frame of the grant, as well as be encouraged to teach classes at the Loft and participate in relevant activities. Each fellow will also have the opportunity to submit a manuscript for review by a professional CYA consultant.

Each fellow will also receive a $500 stipend.

This program is led by: Loft Director of Awards and Events Bao Phi, whose published debut children’s book, A Different Pond, has received a Caldecott Honor, the Charlotte Zolotow Award, New Author and New Illustrator Honors from the Ezra Jack Keats Foundation, and six starred reviews from Kirkus, Publishers Weekly, and others; and Dr. Sarah Park Dahlen, a leading voice in diversifying literature for youth and Associate Professor at the iSchool at the University of Illinois, who will serve as the program’s community lead. 

Teaching artists will be Carole Lindstrum, David Bowles, Namrata Tripathi, Don Tate, Dr. Sarah Park Dahlen, Molly Beth Griffin, and Erin Entrada Kelly. The manuscript consultant will be Molly Beth Griffin.

ELIGIBILITY 

This program is open to emerging Minnesota Indigenous writers and writers of color. Writers must be living in Minnesota for the duration of the program. Writers cannot have more than two books published, and must not have received a major national writing award. Writers must be at least 18 years of age. Loft staff and board members are not eligible. As independent contractors, Loft teaching artists are eligible. Students in any kind of degree-granting program are ineligible. 

All grantees must be able to attend all workshops to take place at the Loft or online, if applicable, from 1 p.m. to 4 p.m., on these Saturdays in 2022: January 15, February TBD, March 12, April 9, May 14, and June 4.

APPLICATION

All applications will be accepted through the online portal Submittable. Applicants will want to prepare their writing CV, one-page narrative, and writing sample as DOC, DOCX, or PDF documents to attach to their application form. Each application will include:

A completed application form in Submittable

Writing CV or resume (1–2 pages). This should focus on your writing life (workshops taught, publications if any, spoken word performance engagements, etc)

One page narrative on ideas for a CYA manuscript

Four–five page writing sample (double-spaced, twelve point font). This can be either from a proposed or previously published work of CYA or an example of the writer’s work outside the realm of CYA.

The deadline to apply is August 20 at 11:59 p.m. However, the Loft office is closed on that day from 5:30 p.m., so please plan accordingly if you need help. We strongly urge you to email and set up a phone call if you need help, and familiarize yourself with Submittable before the application deadline.

The “Mirrors and Windows” Mentorship is supported by a grant from the Jerome Foundation and by Loft members.

The Loft Literary Center