Job Title: Program and Event Project Coordinator

Organization:  The Loft Literary Center, Minneapolis

www.loft.org

The Loft Literary Center is one of the nation’s leading nonprofit literary centers, offering more than 300 creative writing classes a year for youth and adults in Open Book, community settings, and online. The Loft also supports writers and readers through grants, mentorships, writing studios, regular readings, a literary festival, a literary conference, and on its website through a wealth of resources about craft and the writing life.

The award-winning Loft is renowned for the quality of its programming and its service to the community. Loft staff members enjoy a flexible and enjoyable workplace, health and other benefits, and the company of dedicated and creative colleagues.

Position Purpose: The Program and Event Project Coordinator’s primary purpose is to support the Loft’s major events, Wordplay and Wordsmith, through timely and effective relationship-building, communications, logistical, planning, and administrative support to the program team. This position also works as the primary manager of Asana for artistic programming, helping ensure effective systems across all artistic offerings. This position is also responsible for building an effective volunteer program, and creating and implementing the systems document, steward and support it.

Compensation: This is an hourly, non-exempt position. Pay will be $18.75–$21.25/hr depending on level of experience.

Primary Activities/Accountabilities:

Volunteer Management

  • Build and grow Loft volunteer program; working with staff to create calendar, build systems for management and communication
  • Manage the Loft’s volunteer program across all programs; including recruitment, management, training, tracking, and thanking
  • Manage volunteer communication systems; including but not limited to Salesforce and Volunteerlocal

Event Support

  • Manage exhibitors for events; set budget goals, recruit, oversee, and track all exhibitors in partnership with director and logistics team
  • Administrative support for Wordplay and Wordsmith; maintaining accurate and complete records in Salesforce for visiting authors, presenters, exhibitors, volunteers, and contractors to include contracts, contacts, content, campaigns, and other information as needed
  • Assisting directors with all mailing and mass communication to conference attendees, authors, moderators, agents, and presenters for Wordsmith and Wordplay
  • Track travel and flight information for all visiting agents and authors both before and during events; to include itineraries, info sheets, and schedules
  • Assist program managers in travel, hotel, and hospitality needs for events
  • Oversee event interns when festival director is out of office
  • Logistical support for Wordplay and Wordsmith including tracking and addressing dietary preferences, accessibility needs, and other special requests of conference attendees, authors, agents, presenters, and moderators

Hospitality Management

  • Serve as main Loft point of contact for hospitality supplies and oversee supply budget; wine, beer, sodas, serving utensils, cups, plates, coffee making supplies, and other organization-wide event needs
  • General event support and execution for major Loft special events (member parties, Leadership luncheon, fundraising events, and others as assigned) including catering, rentals, and other specific needs as required

Project Management Systems

  • Ensure that programmatic processes and systems are catalogued in Asana
  • Assist Program Team in building and managing effective processes for cohesive and collaborative artistic programs

Other

  • Provide support for any Loft “all hands on deck events”
  • Other duties as assigned.

Job Requirements:

  • Proficiency with office software including spread-sheets, word processing, etc
  • At least one year working in a collaborative environment with responsibility for setting timelines and accomplishing or monitoring task assignments for more than one project at a time.
  • Project management/production management skills
  • Experience with data entry
  • Excellent writing and editing skills
  • A record of exceptional attention to detail
  • Exceptional customer service skills offered to a wide variety of constituents
  • Ability to be self-driven, work independently, but also work well in teams
  • A positive, forward-looking, and curious approach
  • Ability to be reasonably flexible with schedule as needed
  • Fearlessness with technology

The ideal candidate will also have:

  • Two or more years of project management experience as defined above
  • Experience with a sales or development database (such as Salesforce)
  • A sense of humor and an ease of communication
  • A love of literature and the Loft’s work

Hours: The position is full-time, non-exempt and reports to the festival director while working closely with the director of marketing and communications as well as all Loft staff who use or need volunteers. A standard week is 40 hours over four days with some flexibility. Evening and weekend work is required during events. The Loft offices are closed on Mondays.

Working Conditions: The majority of the workday is spent configuring project details, communicating with staff and artists, and providing administrative support to the program department. The ideal candidate is someone who yearns to settle into an interesting workplace with a constant pace and lots of laughter. This is a great job for someone who wants to learn about event management.

NOTE: Loft employees are not eligible to apply for Loft awards for writers.

To Apply: Please prepare your cover letter, resumé, and a sheet with the names and contact information for three confidential references (you do not need letters of reference) as an MS Word or PDF document. You may include them as separate files or all in one. If you do not have a Submittable account, you will need to create one.

Due to the expected number of applicants, we request that you do not call or email to check on your application status. You will get a confirmation by email to let you know that your application was received as well as word of the Loft’s hiring decision.

Hiring Process: This application is open until 11:59 p.m. on August 16. Anticipated start date is early September. All applicants will receive notice of their status.

The Loft is an equal opportunity employer.

DEADLINE EXTENDED TO SUNDAY DECEMBER 12 AT 11:59PM CST


Applications for summer youth classes are now being accepted and are due Sunday December 12, 2021. Please see the Loft website if you have questions about what kind of content we're looking for. The posted Reference Guide for Teaching Artists, also on the website, has many answers to FAQ's on everything from Loft policies to teacher pay to descriptions of all the various programs and opportunities the Loft has to offer. Please read this reference guide before emailing the education director or program associates with questions.

The Loft is dedicated to offering classes that are as imaginative and multicultural as the students and communities that we serve. We seek reading lists, class content, and approaches to discussions on craft that are inclusive and diverse, as well as timely, contemporary and accessible (readily available online, not out of print). Class proposals not adhering to these stipulations are unlikely to be accepted. 


The Loft will hold two Information Sessions via Zoom about Summer Youth 2022 teaching.

  • Wednesday November 3 - 6:00pm-7:00pm
  • Saturday November 6 - 10:00am-11:00am

For more details and to register for an information session, please see this form.

The Loft’s Young Writers’ Program

Writers, teachers and artists who are enthusiastic about nurturing the creative writing life of young people entering grades 1st-12th are invited to submit class proposals. 


The summer session is the biggest term of the year for children and teens, with the most classes offered, and therefore the most opportunity for teaching. For summer classes, each class is typically 3 hours and takes place either in the morning from 9:00am - 12:00pm or in the afternoon from 1:00pm. - 4:00pm for one week (Mon - Fri). If you feel your class warrants a different time frame, put it on your proposal and it will be considered.

The Loft’s Young Writers’ Program has featured offerings in the past such as poetry, fiction, creative nonfiction, historical fiction, fantasy, fairy tales, spoken word, irony, satire, SAT/ACT essay writing, Graphic Fiction, and writing for zines. We also invite course proposals for playwriting, screenwriting, songwriting, magazine writing, and humor writing, among many others.  

If you would like to submit multiple class proposals, please complete this form for each individual proposal.

About Young Writers

Young students include motivated writers who are passionate about their art, as well as reluctant readers and writers who may lack confidence in their abilities. Classes are now offered by grade-range, typically (but not exclusively) students entering:

  • Grades 1-3
  • Grades 4-6
  • Grades 7-8
  • Grades 9-12
  • Grades 11-12


Teaching Artists tailor their content to the students’ age and developmental level.   

Compensation 

You’ll be paid $6.50 per student per contact hour based on enrollment for your second class meeting (students may drop the class during the first week). For example, if you are teaching a 6-week, 2-hour/week class with an enrollment of 14 students, your compensation will be $1,092. Tuition alone does not cover the cost of the Loft’s sliding-fee classes, which are made possible, in part, through grants and individual donations. Please consider becoming a member of the Loft (membership is not required to teach at the Loft).


Most Loft policies for adult education apply to the Young Writers’ Program as well (teaching artist pay rate, cancellation of class due to low enrollment policy, etc.), but there are many exceptions and additions meant to serve the different needs of a youth population. For more information, or if you have questions, please contact the program manager, Lucia LoTempio, at llotempio@loft.org

The Loft Literary Center