Job Title: Staff Accountant

Status: FT (32 hour work week) Exempt

Reports to: Managing Director

Compensation: $65,000 annually ($1250 weekly)

Benefits include health insurance (Loft pays 80% of a top tier plan), life insurance, two weeks paid time off annually (starting), 11 holidays, accrued sick/personal leave, and the opportunity to take one free Loft class per year.

About the Loft: One of the nation’s leading nonprofit literary centers, the Loft Literary Center is dedicated to advancing the artistic development of writers, fostering a thriving literary community, and inspiring a passion for literature. Each year, the Loft offers more than 300 creative writing classes a year for youth and adults in Open Book, community settings, and online. The Loft also supports writers and readers through grants, mentorships, writing studios, regular readings, a literary festival, a writers conference, and on its website through a wealth of resources about craft and the writing life. Loft staff members enjoy a flexible and enjoyable workplace; a culture of wellness supported by health and other benefits; and the company of dedicated and creative colleagues. The Loft works at being an antiracist organization that deepens life-sustaining connections and contributes to liberated communities.

Logistics: This position will be required to work in the Loft offices one day per week. Most staff work a four day week but there is flexibility to manage your work day as you see fit. With the exception of occasional in-person meetings, there is the option to work off-site for the remainder of the 32 hours. Reliable cell phone access and high speed internet are required for work off-site. Occasional evening and weekend time will be expected.

Position Purpose: The staff accountant performs financial functions related to collection, accuracy, recording, analyst and presentation of the Loft’s financial operations, contributing to the organization’s financial health, accountability, and mission success.

Primary areas of responsibility and tasks:

In all areas of accountability for this position, responsiveness, empathy, and impeccable attention to detail are essential. You will be a good fit if you get satisfaction from accounting work, enjoy helping others get the financial information they need, empathize with staff, artists, and vendors about the need to receive accurate pay on a timely basis, love timelines, deadlines and details; can keep information secure and confidential, and you share our commitment to antiracism.

1. Accounting

  • Implement the day-to-day financial operations of the organization including
    • Enter accounts payable and receivable into accounting system
    • Prepare and send invoices
    • Prepare and send cash disbursements
    • Monitor deferred revenue and release it to the statement of activities on a timely (daily or weekly) basis
    • Reconcile daily credit card deposits through Authorize.net, Stripe, and Square
    • Enter grants into the accounting system, track use, releases from restrictions and balances
  • Reconcile cash/check deposits with billings
  • Implement weekly and monthly financial operations including
    • Process payroll and manage benefit payments
    • Reconcile investment accounts and track realized and unrealized revenue(losses)
  • Allocate staff wages and benefits using time studies on a monthly basis
  • Collect documentation and allocate staff credit card expenses on a monthly basis
  • Complete and manage month end close per checklist
  • Complete quarterly operations allocations.
  • Monitor and implement relevant changes in GAAP and FASB

2. Financial Reporting

  • Prepare accurate and timely monthly financial statements, dashboards and financial health indicators
  • Review quarterly and annual payroll reports and filings
  • Prepare detail and schedules for Loft annual audit
  • Maintain organization adherence to financial regulations and acceptable financial principles and practices
  • Work with the Loft’s development team and managing director team to complete required grant reports
  • Advise and assist with updates financial policies, procedures, and processes as needed
  • Communicate with customers and vendors regarding transactions, 1099s, missing checks, etc.
  • Attend and take minutes at Board Finance Committee meetings (generally four times/year)

3. Budgeting

  • In partnership with the managing director, work with key staff to develop annual budget proposals by program and month
  • Communicate with staff about differences between actual and budget
  • Assist Managing Director in preparing/maintaining updated forecasts

4.  Analysis

  • Analyze monthly financial statements and charts for accuracy and completeness, review for needed updates and to ensure that reports are meeting the needs of the users
  • Work closely with staff to prepare forecasts
  • Research and recommend improvements to Loft financial systems

Other Responsibilities and Expectations

  • A customer service orientation – the ability to remain personable, diplomatic, and a commitment to be responsive
  • Work within parameters of Loft’s annual operating budget.
  • Assist with activities in a non-accounting way during the Loft conference and festival as needed.
  • Participate in internal Loft teams and projects
  • Demonstrate a commitment to antiracism and ability to champion the Loft’s core values
  • Perform other job duties as assigned.

The specific knowledge required to do the above can be learned if the applicant meets the following job requirements:

  • Bachelor’s Degree in Accounting, Finance, or similar field, or 3 years hands on experience with most aspects of non-profit accounting.
  • Knowledge of GAAP and nonprofit accounting
  • Proficient using accounting software
  • Intermediate skills in Microsoft Excel
  • A track record demonstrating exceptional attention to detail
  • Intermediate knowledge and use of Google Suite, excel, and other office environment applications
  • Proficiency with databases (such as Salesforce) and the logic to generate reports
  • Ability to work, find answers, and check tasks off with a great deal of independence
  • A positive, forward-looking, and curious approach
  • Able to complete work at a high standard of accuracy
  • Able to work on multiple projects at the same time
  • Experience with project planning and meeting deadlines
  • Strong interpersonal and communications skills including proficiency in written and spoken English.
  • Strong interest in working for a nonprofit

Preferred Experience:

  • CPA (active or inactive) certificate
  • Experience working for a nonprofit

Working Conditions/Physical Demands:

  • Requires frequent participation in repetitive motion activities including typing on a computer keyboard.
  • Requires the ability to work for several hours at a time at a desk and computer monitor.

To Apply: Please answer the application questions and submit your resume via Submittable. If you do not have a Submittable account, you will need to create one.

Due to the expected number of applicants, we request that you do not call or email to check on your application status. You will get a confirmation by email to let you know that your application was received as well as notification when the position is filled.

Hiring Process: This position is open until filled; applications will be reviewed as they come in. Interviews will begin the first week of October. Our hope is to have positions filled by Nov 15.

The Loft is an equal opportunity employer.

We use Submittable to accept and review our submissions.